Non-University Program Resources
Third Party Policy Information Brochure (PDF)
Effective July 1, 2016 any youth programs or activities held on University of Utah premises are required to adhere to University Policy 1-015 Safety of Minors. This information is being provided to you as a third-party using University premises. If you have questions about whether your program or activity falls under the policy, please contact Youth Protection and Program Support (YPPS). All requirements must be met prior to holding activities on University premises and can be subject to audit from The Office of Equal Opportunity.
The requirements are listed below.
All covered programs are required to register with YPPS for recording purposes. The registration should be done prior to the start of the program or activity.
Before registering your program, please ensure you have the following:
- Departmental Approval
In the case of a third party or non-University program this would be your University sponsoring unit.
- Authorized Adult Information
Compile a complete list of Authorized Adults (Any adult that will supervise, chaperone, or have access to a minor) that will be involved in the program and be prepared to submit their names and emails.
- Risk Management Plan
Program registration requires the Program Administrator to describe their Risk Management Plan. The purpose of the risk management plan is to encourage program administrators to consider how they will provide for the safety of the minors in their custody.
See our Risk Management Guidelines page for guidelines and things to consider when developing a Risk Management Plan specific to the safety of minors.
Any Authorized Adults (as defined above under “Registration”) are also required to have a background check. The background check can be done through any vendor of your choice, but must meet standards approved by the University, which shall include utilizing both a national criminal history database and sex offender registry database.
All Authorized Adults are required to receive training on the University Code of Conduct and Reporting Obligations. This training is provided to any registered program and can be done through Canvas. How to access and complete the training in Canvas (Word Document).
A Liability Waiver is required to be signed and kept on file for any minor participating in a covered program. Non University of Utah programs should use the waiver titled “Liability Waiver for Non U of U Event or Activity being held on campus (Word Document)”. These waivers must be collected by the program and turned in to the sponsoring University department for retention. Do not turn them in to YPPS.
For questions or clarification of any requirements, please contact YPPS.